About the Role
Greet and welcome visitors to the Office, ensuring they sign in the visitor's book and informing the relevant members of staff of their arrival. Monitor and ensure that the reception area is kept tidy and projects a business-like image. Keep a record of staff and visitors singing in and out of the office.
Operate EPABX phone system, receiving and transferring telephone calls, taking brief messages and passing these to staff members.
Report telephone equipment and line faults to the Administration Head.
Review and update on a regular basis the staff contact and telephone extension lists.
Check and sign for deliveries, before informing the relevant member of staff of their arrival. Maintain proper records in computer.
Manage all postal and courier system: Inward, Outward. Check POD's, maintain excel sheet for invoice checking.
Record all visitors, in/out of office.