Qoutations & Group Coordination Assistant

Quotations & Group Coordination Assistant

Job Summary

The Quotations & Group Coordination Assistant is responsible for post-programme financial administration, ensuring accurate purchase order creation, cost allocation, and audit-ready financial records at group level.

Key Responsibilities

Post-Program Financial Administration

• Prepare purchase orders for all operational expenses after program completion
• Allocate costs accurately to the correct group, cost center, and category
• Ensure all supporting documentation is complete and compliant
• Submit purchase orders for review and approval by the Acting Operations Manager
• Forward approved purchase orders to Finance for posting

Accuracy & Compliance

• Follow agreed cost coding and allocation frameworks
• Maintain clear, accurate records for audit and inspection purposes
• Identify and escalate discrepancies to the appropriate st...