Personal Assistant

Key Responsibilities

Executive Support

• Manage and coordinate the MD’s calendar, including scheduling and prioritizing internal and external meetings.
• Liaise with secretaries and executives at Japan HQ (Japanese proficiency is a must).
• Arrange and coordinate recurring and ad hoc meetings, ensuring timely follow-ups and agenda preparation.
• Attend selected meetings and prepare accurate meeting minutes and action item summaries.
• Support preparation of presentations, including PowerPoint formatting and content polishing (preferred).
• Assist with drafting speeches and talking points for internal and external engagements (preferred).

Administrative & Office Support

• Handle travel planning and arrangements for business trips (flights, hotels, itineraries, visas, etc.).
• Submit expense claims and reimbursements in a timely and accurate manner.
• Maintain and update bu...