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Full time

Executive Assistant

Posted by Ocean Capital Holdings Limited • Saint John, New Brunswick, Canada

📍 Saint John, New Brunswick 🕒 March 14, 2026
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About the Role

Responsibilities

:
 

Calendar and Email Management 

  • Optimize the executive’s time by managing their calendar, prioritizing requests, and rescheduling non-essential meetings when necessary. 
  • Collaborate with Administration team to coordinate schedules and optimize availability.
  • Manage incoming calls, direct visitors, and handle mail and email communications effectively.

  • Maintain confidential and sensitive information, ensuring non-disclosure agreements are followed.

    • Travel Coordination and Expense Management

  • Arrange travel arrangements, adhering to company policy.
  • Prepare itineraries and ensure executives are informed of travel details.

  • Track and manage expenses to ensure accurate and timely reporting.

    • Meeting and Event Logistics

  • Organize logistics for critical meetings and events, handling venue bookings, conference setups, and meeting room preparations. 

    • Job Details

    • Location Saint John, New Brunswick
    • Job Type Full time
    • Category Secretaries and Administrative Assistants
    • Posted March 14, 2026
    • Deadline April 23, 2026

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