Executive Assistant

The Executive Assistant shall provide secretarial and administrative support to the Head and other Executives of the Procurement Department.

Duties and Responsibilities

• Act as the point person between the Procurement Head (and other executives) and its internal and external clients.
• Provide administrative assistance such as taking calls, writing and editing e-mails, drafting memos, preparing communications and routing correspondence.
• Organize meetings and appointments.
• Take minutes of the meeting, capture key discussion points, decisions made and action items assigned to specific individuals.
• Prepare reports and presentation materials as requested by the Procurement Executives.
• Maintain an organized filing system of documents.
• Attend to queries / concerns appropriately for the Procurement Executives.
• Maintain a strict level of confidentiality.
• Provide minor adminis...