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Fulltime

Executive Assistant & Office Coordinator

Posted by Actief Interim • Heverlee, Flanders, Belgium

📍 Heverlee, Flanders 🕒 June 05, 2026
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About the Role

Executive Assistant & Office Coordinator

As an Executive Assistant & Office Coordinator, you are responsible for ensuring smooth day-to-day operations in a complex organizational setting:Advanced calendar & priority management
  • Manage complex agendas across multiple stakeholders, time zones, and competing priorities
  • Anticipate conflicts and proactively optimize schedules
    • Coordination in a complex ecosystem
  • Act as a central point of contact between senior leadership, internal teams, and external partners
  • Facilitate communication and ensure alignment across stakeholders
    • Travel planning & logistics
  • Organize complex international travel itineraries (flights, accommodation, visas, meetings)
  • Ensure travel plans are optimized, compliant, and aligned with business objectives
    • Event & meeting management
  • Coordinate executive-level meetings, workshops, offsites, and large-scale events
  • Handle end-...

    • Job Details

    • Location Heverlee, Flanders
    • Job Type Fulltime
    • Category Secretaries and Administrative Assistants
    • Posted June 05, 2026
    • Deadline July 15, 2026

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