Executive Assistant

Pinewood.AI is seeking a highly organised, proactive, and adaptable Executive Assistant to join our growing team. This role reports directly to the Chief of Staff and provides comprehensive support to the wider executive leadership team, including the CEO. You will be a key partner to the Chief of Staff, helping to keep the executive office running smoothly, ensuring the leadership team stays prepared, focused, and connected across a fast-moving, global business.

Key Responsibilities

1. Support the Chief of Staff with operational, administrative, and strategic tasks, calendar management, and documentation.
2. Manage and maintain executive calendars, scheduling meetings, travel arrangements, and events with proactive time management and prioritisation.
3. Handle internal and external communications with professionalism and discretion as a gatekeeper and key point of contact.
4. Support Executive Leadership during travel, keeping them connecte...