Administrative Assistant – Reception

Job Description

Job Description

Job Responsibilities:

• Will be responsible for supporting the Vancouver and Houston offices, for Fixed Income.

• Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles current, retrieve appropriate approvals

• Assist in coordination of expense reimbursement, with the FID Expense team

• Coordinate with Office Manager regarding new hire onboarding, special projects, office maintenance, etc.

• Calendar maintenance for meetings and/or conference calls for Managers and supporting teams

• Coordinate related conference rooms including any catering, audio/videoconference set up

• Assist in coordination of client outings, including car services, for local & visiting Managers/teams

• Local telephone coverage: answer phones, take accurate messages, back-up other lines as needed<...