Administration Assistant

Job Description
We are seeking a highly organized, detail-oriented, and proactive Administration Assistant to support our growth, sales operations, and client engagement efforts. The ideal candidate has a strong background in proposal and contract preparation, CRM management (especially HubSpot), and administrative support for Business Development and Operations teams. This role requires excellent communication skills, strong time-management abilities, and the capacity to stay organized while handling urgent tasks and shifting priorities.

Key Responsibilities

• Proposal & Contract Support

• Draft, revise, and finalize client proposals

• Assist in preparing and processing contracts, MSAs, SOWs, NDAs, and renewal agreements.
• Maintain and update proposal templates for accuracy and brand consistency.

• Track proposal and contract status, ensuring timely follow-ups and internal routing.

• Email, Calendar ...